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For businesses, contract signing and administration are essential parts of operations, whether it's about providing services, selling products, or forming partnerships. However, traditional paper-based contracts are often slow, time-consuming, and expensive, especially when working with international partners. This is where digital signatures come in, offering many advantages over traditional methods. In this blog post, we will explore why you should switch to digital signatures and how Signingo can assist in this process.
The greatest advantage of digital signatures is speed. Traditional paper-based contract signing can take weeks, especially when multiple signers are involved and physically distant from each other. Think about how long it takes to print a document, get it signed, mail it, and then wait for the other party to sign it. This process is even more complicated with international partners, where geographical distance significantly extends the turnaround time.
In contrast, digital signatures can resolve this with just a few clicks. Documents can be sent online and signed within minutes, regardless of where the signers are located. The time savings are significant, which is particularly important for quick decision-making or meeting contract deadlines.
Many people are still hesitant about digital signatures, fearing that they are not legally valid or secure. However, this is a misconception. Digital signatures now hold the same legal status as handwritten signatures in many countries. In the European Union, for example, the eIDAS regulation governs digital signatures, ensuring they have the same legal force as traditional signatures.
The Signingo digital signing platform fully complies with these regulations, ensuring that documents are legally valid even in legal proceedings. The platform uses advanced encryption technologies, keeping signed documents secure and protected from third-party access.
Paper-based contracting comes with several hidden costs that can add up over time. First, there’s the cost of paper and printing. If a contract needs to be produced and signed in multiple copies, it requires a significant amount of paper and printing resources. Additionally, there are postal costs, especially if documents need to be sent to distant partners.
Moreover, paper documents often need to be stored long-term, which leads to additional expenses for archiving and storage. Not to mention the time spent managing administrative tasks manually.
Digital contracting, on the other hand, eliminates these costs. Documents can be sent, signed, and archived online without using any physical resources. Administrative processes are simplified, and costs are drastically reduced.
Digital signatures not only improve efficiency but also contribute to environmental protection. By minimizing paper usage, we can reduce deforestation and the environmental impact associated with paper production. Furthermore, reducing postal deliveries means less fuel consumption, which also positively impacts the environment.
More and more businesses and consumers are focusing on sustainability and prefer companies that adopt eco-friendly solutions. Using digital signatures is not only cost-effective but also enhances your business's image by committing to sustainable practices.
Working with paper-based documents can be challenging when it comes to storage and retrieval. Searching through a physical archive is time-consuming, and documents can easily get lost or damaged. Digital signatures allow you to store all documents securely in digital form and access them anytime, anywhere.
On Signingo, signed documents are always available, can be archived, and are searchable, making administrative processes easier and reducing the risk of errors.
Using digital signatures not only speeds up and simplifies business processes but also leads to significant cost savings while promoting more sustainable operations. With Signingo, you can easily transition to digital contracting and enjoy all its benefits. Don’t wait any longer—switch to digital and make your contract signing processes simpler!
